SharePoint 2016 End User Training

SharePoint 2016 End User Training in Cape Town

 

About the course
This SharePoint 2016 End User class in Cape Town is for end users working in a SharePoint 2016 environment. The course presented in South Africa teaches SharePoint basics such as working with lists and libraries as well as basic page customizations. 2KO offers a suite of IT services, IT consulting and training programs in business and IT. Our computer training is available to students worldwide either as full-time classes, or as online e-learning, enabling 2KO students the opportunity to study courses online world-wide, to ensure students have access to the best training possible. Students who do this course may also like SharePoint 2016 Power User Training .

 



Who should do this course?
This course is intended for new and existing users of SharePoint. This course is for information workers


Course outline
SharePoint 2016 End User Training
 

After completing this course, students will be able to:
 

  • Learn to navigate a SharePoint 2016 Team Site.
  • Learn to create SharePoint lists.
  • Learn to customize SharePoint lists.
  • Learn to create SharePoint libraries.
  • Learn to manage library document versions.
  • Learn to create SharePoint list and library views.
  • Learn to create sub sites using various SharePoint templates.
  • Learn to create and edit Web page content.
  • Learn to create InfoPath Forms and Form libraries.
  • Learn to create Site columns and content types.
  • Learn to integrate Office applications with SharePoint 2016.
  • Learn to manage basic permissions of SharePoint 2016 resources.

 

Course Outline

Module 1:

SharePoint 2016 Introduction

This module explains how to become familiar with SharePoint 2016. SharePoint 2016 is a collaboration tool at its heart. Its primary goal is to make it easy for users to find and share information, and there are many features built into SharePoint to facilitate this. SharePoint's library system feature can provide a superior alternative to the traditional file server. SharePoint lists can be an easy-to-design and easy-to-use alternative to sharing spreadsheet files or more formal database tables. Both lists and libraries can be customized and extended to provide enhanced appearances and functionality, such as calendars and discussion boards, to name a couple. All of this collaboration can be done through a browser interface and in some cases through integration with Microsoft Office applications.

 

Lessons

  • SharePoint 2016 Introduction
 

Lab : Team Site Navigation

  • Team Site Navigation
 

Module 2:

SharePoint List Basics

This module explains how to work with SharePoint list basics. Lists are a fundamental building block in SharePoint that provide a way for users to store and view data. SharePoint comes "out of the box" with many predefined list templates that are easy to use. Lists can be further customized by adding columns to store just about any type of information. Additionally, list columns can be validated as well as linked between other lists. Lists are a very flexible and powerful tool in SharePoint.

 

Lessons

  • SharePoint List Basics
 

Lab : SharePoint List Basics

  • Working with Team Site Lists
  • Create a SharePoint List with the Import Spreadsheet Template
 

Module 3:

Library Basics

SharePoint Libraries share the same characteristics as SharePoint lists such as columns, views, and validation to name a few. What distinguishes SharePoint libraries is that each item in a library has a underlying document. So in addition to the data stored in library columns, the document stores its own data based on the type of document. Because of the extra data that can be stored in columns that can be used to filter and search by and features such as versioning, libraries are considered a great replacement for the more traditional file server system. Libraries are, like lists, a fundamental building block in a SharePoint site.

 

Lessons

  • Library Templates
  • Creating Libraries
  • Managing Documents and Versioning
 

Lab : Library Basics

  • Working with Team Site Libraries
  • Creating Libraries
  • Document Versioning
 

Module 4:

Working with Lists and Library Views

Views provide a flexible system to display SharePoint list and library data in an easy-to-read and easy-to-use manner. Every SharePoint list and library can have multiple views created and configured, and some list and library templates come with special views preconfigured. Views can be defined for personal use or shared use.

 

Lessons

  • Default Views
  • Custom Views
 

Lab : Working with Lists and Library Views

  • Working with Views
  • Creating Public and Personal Views

 

Module 5:

Working with Sites

All SharePoint content is accessed through a site. A SharePoint site is the container for lists and libraries and provides a starting point for basic administration. The content, lists, libraries, and basic look and feel of a site is initially determined by the Site Template used to create the site.

 

Lessons

  • Site Templates
  • Creating Sites
  • Site Navigation
 

Lab : Working with Sites

  • Creating Team Sites
  • Creating a Meeting Workspace
  • Creating a Blog Site


Module 6:

Page Content

SharePoint offers a couple of ways to add content to the pages in a site. The latest technique and the one implemented by the Team Site template is through wiki style pages. Another method that has been part of SharePoint since the beginning is the use of Web Parts and Web Part pages. Both techniques are similar in the output that can be created, and both Web Part pages and wiki pages share the ability to add Web Parts to them. Web Part pages still have one advantage in that you can connect Web Parts so information can pass between them; that option is not available on a wiki page.

 

Lessons

  • Wiki Library Pages
  • Web Part Pages
  • Working with Web Parts
 

Lab : Page Content

  • Working with wiki Pages
  • Working with Web Part Pages and Web Parts

 

Module 7:

Forms Library

SharePoint Forms library is a special library designed to store Microsoft InfoPath form documents. Microsoft InfoPath comes with a designer tool for graphically creating forms with a wide assortment of fields and controls. The InfoPath Designer can then be used to publish the forms you design to SharePoint rendering them as Web page templates for Forms libraries.

 

Lessons

  • Creating a Forms Library
  • Creating InfoPath Forms
  • Publishing InfoPath Forms to SharePoint
Lab : Forms Library
  • Creating and Publishing InfoPath Forms
 

Module 8:

Site Columns and Content Types

One method of customizing SharePoint, in a way that can be reused throughout the site or site collection or even the whole farm, is to create Site Columns and Content Types. Site columns are the simplest element; they are essentially the same as list and library columns except that you create them at the site level and then they can be used throughout that site and any child site. Content Types are a combination of Site Columns as well as additional settings and information such as document templates and workflows. Content Types, once created, can then be linked to lists and libraries.

 

Lessons

  • Site Column Gallery
  • Creating Site Columns
  • Site Content Type Gallery
  • Creating Content Types
 

Lab : Site Columns and Content Types

  • Creating and Working with Content Types
  • Adding a Content Type to a Library

 

Module 9:

Office Integration

One of the nice features of SharePoint is its ability to integrate with Microsoft Office applications. Just about every Office application offers some level of integration with SharePoint whether it be simple, such as using an Excel spreadsheet to create a new list, or more full featured, such as Outlook integration. Some integration features enhance what is available online through a browser while others allow access to SharePoint content offline such as a mobile computer environment. This lesson will use a series of walk-throughs and exercises to show how each Office application can integrate with SharePoint.

 

Lessons

  • Excel Integration
  • Outlook Integration
  • Access Integration
 

Lab : Office Integration

  • Excel Integration
  • Outlook Integration
  • Access Integration

 

Module 10:

Managing SharePoint Site Permissions

Permissions on a SharePoint site are assigned when a site is created. The default is that permissions assigned to the root of a site collection are inherited by child sites. At any time, permissions inheritance can be turned off at a site, list, library, or even at the item level in a list or library. The permissions themselves can be assigned to either SharePoint groups, individual users or groups created outside of SharePoint such as Windows groups.

 

Lessons

  • SharePoint Groups
  • Assigning Permissions
  • Permission Levels
  • Permissions Inheritance
 

Lab : Managing SharePoint Site Permissions

  • Working with SharePoint Permissions

 

Module 11:

Participating in User Communities SharePoint offers users a place for social collaboration in the form of personal sites. The experience and functionality is very similar to popular social media sites such as Facebook and LinkedIn. The main difference being that it is controlled by the SharePoint Farm and exposure is typically limited to internal networks.

 

Lessons

  • Configure User Profiles and My Sites
  • Newsfeeds
  • People Newsfeeds
  • Document Newsfeed
  • Site Newsfeed
  • Tag Newsfeed
  • Managing Personal Sites
 

Lab : Participating in User Communities

  • Managing and Viewing Personal Information and Content